The Duties and Responsibilities of Community Association Managers

The Duties and Responsibilities of Community Association Managers

HOAs and community associations are some of the most popular housing options among modern Americans. Texas alone has over 20,000 of these associations.

An elected board of volunteers assumes ultimate responsibility for running an HOA. Yet, many of these communities hire a community association manager to assist them in these tasks.

These individuals oversee the day-to-day operations of the community association or HOA.

Keep reading to find out what these community association managers do to keep your HOA running smoothly.

Community Association Managers Enforce the Rules

Under Texas law, all HOAs and community associations have a declaration of covenants, conditions, and restrictions. These ensure that community members benefit equally from their investment in an HOA.

A community association manager ensures that residents follow these rules. They conduct property inspections where necessary and collect HOA fees on behalf of the community.

They have the expertise to guide the HOA board to ensure they act within the law when enforcing these rules. They can also advise the board on other legal matters where necessary.

Community Managers Help Uphold Property Values

Living in an HOA offers several benefits to homeowners. Residents enjoy a variety of communal amenities and share the costs of their upkeep.

There is a high demand for these homes in immaculately maintained, well-run communities. That means homeowners will enjoy a good return on their investment if they decide to sell their dwelling.

A community manager ensures that the HOA homes retain their value. They do this by overseeing every aspect of maintaining the common areas.

Some of these tasks include managing:

  • Landscaping
  • Pool repairs and maintenance
  • Vendor payments
  • Road repairs and maintenance
  • Grounds inspection reports

A community manager is always onsite to allow access to approved contractors and oversee their work. They also spend time researching cost-effective ways to carry out these tasks by hiring the best vendors for the job.

Administrative Duties of a Community Manager

A community manager fulfills several administrative functions in an HOA. They assist with financial operations such as budget setting, administering funds, and accounting.

They implement the latest property management systems and software. This technology ensures accurate record-keeping and bookkeeping, which makes things a lot easier when it's time to file taxes.

As a neutral third party, a community manager serves as a sounding board for resolving issues. They can also act as an arbitrator in disputes between board members.

They assist with board meetings by:

  • Calling meetings according to the schedules
  • Distributing meeting notices
  • Supplying necessary reports for scheduled meetings
  • Taking meeting minutes

Thanks to their interactions with residents, community association managers can provide valuable insights into any problems in the community.

Explore Community Association Management Solutions

Community association managers are an invaluable asset to any community. They help free up board members' time and relieve them of stressful and unpleasant duties.

An expert and experienced HOA manager helps keep residents happy and preserves property values.

If your Katy HOA needs a little TLC, get in touch with PMI Prestige today to discuss your property management options.